This Privacy Policy applies to the WasiAxis School Management System, including our web platform, mobile applications, and related services (collectively, the "Platform"). It applies to school administrators, teachers, staff, students, and parents or guardians who access the Platform. By using WasiAxis, you agree to the practices described below.
Information We Collect
We collect information necessary to operate a secure and effective school management experience. This includes information provided directly to us, data generated through platform use, and limited technical data.
Personal Information
Full name, contact details, role, and profile photo.
Academic Information
Grades, attendance, timetables, and enrollment records.
Technical Information
IP address, device type, browser, and log activity.
- Account details such as name, email address, phone number, and school affiliation.
- Academic records including grades, assignments, attendance, and disciplinary notes.
- Billing and payment information processed through secure, PCI-compliant providers.
- Device and usage data such as IP address, browser type, and access timestamps.
How We Use Your Information
We use collected information strictly to deliver, secure, and improve the WasiAxis platform on behalf of the schools we serve.
- Operate core features such as grading, attendance, scheduling, and reporting.
- Facilitate communication between teachers, students, and parents or guardians.
- Maintain platform security, detect fraud, and prevent unauthorized access.
- Analyze aggregated, de-identified usage trends to improve product performance.
- Comply with applicable legal, regulatory, and accreditation requirements.
We never use student data for advertising
Student & School Data Protection
Student data receives our highest level of protection. WasiAxis acts as a school official under applicable education-privacy frameworks and processes student records solely at the direction of the enrolling institution.
School-directed data control
- Role-based access ensures teachers and staff only view records relevant to their duties.
- Student records are logically isolated per school tenant on our infrastructure.
- Data is never used to build advertising profiles of students or minors.
- Schools may request export or deletion of student data at any time.
Data Sharing & Third Parties
We do not sell personal data
Limited data sharing occurs only where necessary to operate the Platform or comply with the law:
- Vetted service providers (hosting, payments, communications) under strict data-processing agreements.
- The enrolling school or institution that administers your account.
- Legal or regulatory authorities, only when required by valid legal process.
- A successor entity in the event of a merger or acquisition, with equivalent privacy protections.
Data Security
We apply enterprise-grade security controls across our infrastructure, application layer, and internal operations to safeguard your information.
Encryption in Transit & at Rest
TLS 1.2+ and AES-256 encryption across all stored data.
Access Controls
Multi-factor authentication and least-privilege access policies.
Infrastructure Monitoring
24/7 monitoring, intrusion detection, and automated backups.
Independent Audits
Regular third-party security assessments and penetration testing.
Our security commitment
Data Retention
We retain data only for as long as necessary to fulfill the purposes outlined in this policy, or as required by applicable education and financial regulations.
| Data Type | Retention Period |
|---|---|
| Active academic records | Duration of enrollment + 3 years |
| Billing and financial records | 7 years, per regulatory requirements |
| Account activity logs | 12 months |
| Closed or deactivated accounts | Deleted or anonymized within 90 days |
User Rights
Depending on your jurisdiction, you hold the following rights regarding your personal data. Requests can be submitted through your school administrator or directly to our privacy team.
Right to Access
Request a copy of the personal data we hold about you.
Right to Rectification
Correct inaccurate or incomplete information.
Right to Erasure
Request deletion of your data, subject to legal limits.
Right to Portability
Receive your data in a structured, machine-readable format.
Right to Restriction
Limit how your data is processed in specific cases.
Right to Object
Object to processing based on legitimate interests.
Children's Privacy
WasiAxis is designed for use within schools and is intended to be provisioned by educational institutions, not created independently by minors.
Parental and school consent
International Data Transfers
Where data is transferred across borders to deliver our services, we apply recognized legal safeguards to maintain an equivalent level of protection.
- Starter Contractual Clauses (SCCs) for transfers originating in the EU/EEA.
- Regional data hosting options available for institutions with data-residency requirements.
- Vendor due-diligence to ensure equivalent security and privacy Starters abroad.
Policy Updates
We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal obligations. Material changes will be communicated in advance.
- Registered users will be notified by email prior to material changes taking effect.
- The "Last Updated" date at the top of this page always reflects the current version.
- Continued use of the Platform after changes take effect constitutes acceptance.
Contact Information
Our privacy team is available to answer questions, process requests, or address concerns regarding your data.
privacy@wasiaxis.com
Phone
+1 (800) 555-0134
Office
One WasiAxis Plaza, Suite 400